Notice of Annual General Meeting

Warringah Rugby Club Limited

ACN 000 497 398

Pittwater Rugby Park, Walsh Street

North Narrabeen, NSW 2101

To Members and Other persons entitled to receive Notice of an Annual General Meeting of Warringah rugby Club Limited

Notice is hereby given that the forty-fourth [44^th] Annual General Meeting of Warringah Rugby Club Limited will be held at Pittwater Rugby Park, Walsh Street, North Narrabeen on Sunday 7 December 2008 at 11.00am.

Nominations for Office Bearers and Other Directors must be in writing and be lodged with the Club Secretary at the Club at least eight [8] days prior to the Annual General Meeting.  Each nomination must bear the signatures of the nominee and two [2] supporting financial members.

Agenda

Special Business

The business of the meeting will be to consider and, if thought fit, pass the following resolution as a special resolution:

That clause 6.2.1 in the Company’s Constitution be replaced with the following new clause numbered 6.2.1

6.2.1      Subject to 6.4 there shall be not more than ten [10] Directors consisting of a President, a Vice-President, a Club Secretary, a Club Treasurer, a Director of Rugby, a Director of Business and four [4] other Directors including those persons in 6.2.2 and 6.2.3, shall constitute the Board.

Reasons for adopting the new clause

The reason for proposing that the maximum number of Directors on the Board be increased from six [6] to ten [10] is to allow for greater involvement and inclusiveness from player and supporter ranks.      

Business

1.            To confirm the minutes of the 43^rd Annual General Meeting

2.            To adopt the Annual Report and Financial Statements

3.            Election of Office Bearers

4.            General business

Proxies

Proxy Forms will be available on request from Mark Thompson on (02) 9970 7599 or by email to mthompson@warringahrugby.com.au

The following points should be noted with respect to proxies:

1.     If you are entitled, in accordance with the Constitution of the Company, to attend and vote at a meeting of the Company, you are entitled to appoint a proxy to attend and vote in your place at the meeting.

2.      A proxy does not have to be a member of the Company

3.     A proxy appointed by you will have the right to speak at the meeting, but is not entitled to vote except on a poll unless the Constitution of the Company otherwise provides.

4.     Your proxy will be able to demand, or join in demanding a poll

5.     You may specify the manner in which your proxy is to vote and where you do so, your proxy is not entitled to vote on the resolution except as you specify.

The proxy form must be signed by you personally [or your attorney] or I the case of member corporations the proxy form must be either under seal or under the hand of an officer or attorney of the corporation. 

By Order of the Board

Brian Francis

Secretary

To download a copy of the 2007 minutes click here